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Notes for Guidance - Bankruptcy (Scotland) Act 2016 (as amended)

This guidance describes the general functions of Accountant in Bankruptcy, interim trustees, trustees and commissioners in relation to their responsibilities regarding bankruptcies which started on or after 30 November 2016.

1.6 Bankruptcy administration system

The bankruptcy administration system (BASYS) is the computer system developed by AiB for recording the administration of a bankruptcy case.

Trustees are encouraged to utilise BASYS. It is a web-based system which has provision to alert trustees when statutory documents must be submitted.

It allows secure access via the AiB website and standard web browsers such as Internet Explorer, Chrome, Safari, and Firefox provide appropriate access in accordance with the role of a BASYS user to complete and submit forms and/or documents online. Once a form or document is submitted on BASYS there is no requirement to send a paper copy to AiB. 

User accounts are created by system administrators, either AiB or specific users in organisations, with the correct permissions.

A regular review of BASYS users should be undertaken and any user accounts that are no longer required removed. 

To undertake their duties under the Act the Accountant may require to make contact with the debtor and/or creditors in a bankruptcy. Therefore it is important the information held on the system is up to date and accurate.

Trustees should take into account the requirements of the Data Protection Act 2018 when uploading or entering information on BASYS.

BASYS can be used for various elements of the bankruptcy process including:

  • viewing statutory and non-statutory documentation issued by AiB
  • maintaining debtor details
  • maintaining creditor details
  • providing documents to AiB
  • applying for a direction
  • making a general application
  • making an application for recall
  • maintaining the record of a debtor contribution order
  • applying for deferral of a debtor discharge
  • making a recommendation regarding debtor discharge
  • submitting accounts for determination
  • applying for discharge of the trustee
  • maintaining an electronic Sederunt Book
  • communicating with AiB

Reference will be made throughout this document to specific guides which should be referred to when appropriate.

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